2022-2026 Capital Improvement Plan (Final)
2022 2026 thru
Capital Improvement Plan City of Shakopee, Minnesota
Project #
IT-21-003
Project Name Software Purchases and Maintenance
Contact I.T. Director Department I.T. Internal Service Fund
Type Equipment
Useful Life 4
Category Equipment: Computers
Priority 2 Important-Provide Efficiencies
Accounting Code
Fund I.T. Internal Service Fund
Status Active
Description IT looks towards new software solutions to enhance business processes, improve the customer experience, and provide value through efficiencies. Software maintenance is also typically required for most software purchases. This fee is paid every year or after the initial purchased support term has ended. This maintenance allows our software environment to stay up-to-date on versions, features, and security. Total Project Cost: $1,415,000
Justification A majority of our software requires some form of software maintenance and licensing agreements from the vendor to remain current. Maintenance agreements typically includes phone support, ability to upgrade to the latest versions, licensing, and security patches for vulnerabilities. IT also looks for new software packages that will increase efficiencies in the city and works with the appropriate departments to determine if there is value in the purchase. Some of our larger software agreements include Microsoft, GIS, and Laserfiche.
Prior
Expenditures
Total
2022
2023
2024
2025
2026
225,000
Equip/Vehicles/Furnishings
235,000
235,000
240,000
240,000
240,000
1,190,000
235,000
235,000
240,000
240,000
240,000
1,190,000
Total
Total
Prior
Funding Sources
Total
2022
2023
2024
2025
2026
225,000
I.T. Internal Service Fund
235,000
235,000
240,000
240,000
240,000
1,190,000
Total
235,000
235,000
240,000
240,000
240,000
1,190,000
Total
Budget Impact/Other Software maintenance costs are factored into the IT Internal Services budget process.
144
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