2022-2026 Capital Improvement Plan (Final)

2022 2026 thru

Capital Improvement Plan City of Shakopee, Minnesota

Project #

IT-21-003

Project Name Software Purchases and Maintenance

Contact I.T. Director Department I.T. Internal Service Fund

Type Equipment

Useful Life 4

Category Equipment: Computers

Priority 2 Important-Provide Efficiencies

Accounting Code

Fund I.T. Internal Service Fund

Status Active

Description IT looks towards new software solutions to enhance business processes, improve the customer experience, and provide value through efficiencies. Software maintenance is also typically required for most software purchases. This fee is paid every year or after the initial purchased support term has ended. This maintenance allows our software environment to stay up-to-date on versions, features, and security. Total Project Cost: $1,415,000

Justification A majority of our software requires some form of software maintenance and licensing agreements from the vendor to remain current. Maintenance agreements typically includes phone support, ability to upgrade to the latest versions, licensing, and security patches for vulnerabilities. IT also looks for new software packages that will increase efficiencies in the city and works with the appropriate departments to determine if there is value in the purchase. Some of our larger software agreements include Microsoft, GIS, and Laserfiche.

Prior

Expenditures

Total

2022

2023

2024

2025

2026

225,000

Equip/Vehicles/Furnishings

235,000

235,000

240,000

240,000

240,000

1,190,000

235,000

235,000

240,000

240,000

240,000

1,190,000

Total

Total

Prior

Funding Sources

Total

2022

2023

2024

2025

2026

225,000

I.T. Internal Service Fund

235,000

235,000

240,000

240,000

240,000

1,190,000

Total

235,000

235,000

240,000

240,000

240,000

1,190,000

Total

Budget Impact/Other Software maintenance costs are factored into the IT Internal Services budget process.

144