2025-2029 Capital Improvement Plan

Software Purchases and Maintenance 2025 thru 2029 Capital Improvement Plan Shakopee, MN Project # IT-25-003 Project Name

Software Purchases and Maintenance

Total Project Cost

$1,570,000

Contact

I.T. Director Equipment

Department

I.T. Internal Service Fund

Type

Category

IT Infrastructure

Priority

2 Important-Provide Efficiencies/Return on Invest

Status

Active

Useful Life

1 year IT2403

Fund

I.T. Internal Service Fund

Project Code

Description IT and city departments look towards software solutions to enhance business processes, improve the customer experience, and provide value through efficiencies. Software maintenance is also typically required for most software purchases. This fee is paid every year or after the initial purchased support term has ended. This maintenance allows our software environment to stay up-to-date on versions, features, and security.

Justification A majority of our software requires some form of software maintenance and licensing agreements from the vendor to remain current. Maintenance agreements typically includes phone support, ability to upgrade to the latest versions, licensing, and security patches for vulnerabilities. IT also looks for new software packages that will increase efficiencies in the city and works with the appropriate departments to determine if there is value in the purchase. Some of our larger software agreements include Microsoft, GIS, and Laserfiche.

Expenditures

2025 300,000 300,000 2025 300,000 300,000

2026 310,000 310,000 2026 310,000 310,000

2027 315,000 315,000 2027 315,000 315,000

2028 320,000 320,000 2028 320,000 320,000

2029 325,000 325,000 2029 325,000 325,000

Total

Equip/Vehicles/Furnishings

1,570,000 1,570,000

Total

Funding Sources

Total

I.T. Internal Service Fund

1,570,000 1,570,000

Total

Budget Impact Software maintenance costs are factored into the IT Internal Services budget process.

Produced Using Plan-It CIP Software

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