2025 Budget for the City of Shakopee

40

2025 Annual Budget

Division: City Clerk Category: General Government

Description of Services: A primary objective of the city is to provide excellent customer service to you, our community members, and to work as efficiently as possible with your tax dollars. The City Clerk's office is a major player for both objectives, as it serves as an informational hub throughout the city. From the moment you enter or otherwise contact City Hall, you will be greeted by a member of the City Clerk's division. All staff are ready to help get you where you need to go, and are passionate about providing top-notch customer service. Whether you need business licensing, have a records request, or just aren't quite sure who to contact about a particular issue, our staff are here to help guide you through the process. City clerk’s office is also responsible for maintaining official city records by scanning, filing, and managing the documents in our electronic repository. Finally, the City Clerk's office is responsible for administering elections in the City of Shakopee. They recruit, hire, and train our election judges; maintain and test election equipment; and provide exceptional customer service to our citizens on Election Day.

Employees:

2022

2023

2024

2025

City Clerk

1 1

1 1

1 1

1 1

Deputy City Clerk

Administrative Assistant

0.5

0.5

0.5

0.5

Records Clerk

1

1

1

1

Total

3.5

3.5

3.5

3.5

Accomplishments:  2024 elections included coordinating three separate elections – the Presidential Nominating Primary, the State Primary, and the General Election.  Strive to provide an example of excellence in customer service throughout our organization. Goals/Challenges:  Improving the agenda management program to bring efficiency and accessibility to public meeting documents  Improve internal operations and processes, with the hope that it continues to provide for a better experience for both our internal and external customers.  Implementing several legislative changes (longer hours, additional days, longer direct balloting, etc.) in hopes of making the voting process more accessible for community members to participate.

Performance Measures:

Actual 2022

Actual 2023

Projected 2024

Projected 2025

Number of licenses issued

280

228

250

265

Registered Voters Voter Turnout Election Judges

26,427 16,528

25,745

27,366 24,000

0 0 0

1,592

116

73

145

Clerk Team Documents Scanned Clerk Team Total Pages Scanned

3,890

3,113

4,500

5,000

54,581 94,281 186,121

37,709 146,787 529,157

43,000 55,000 159,125

45,000 60,000 175,000

Other Department Documents Scanned Other Departments Total Pages Scanned